Part 4 and final of the “Mine it right, Report it right” blog series by Snowden Optiro.

Article by Rayleen Hargreaves – Product Owner, Reconcilor | Vela Industries Group

Meet the author:
This article is part of a new series on the challenges and opportunities of mine reconciliation, written by Rayleen Hargreaves, Product Owner of Reconcilor at Datamine. With over 25 years of industry experience and a passion for transforming reconciliation processes, Rayleen brings a perspective shaped by both software innovation and hands-on mining knowledge. Through this practical, insight-driven series, she explores how mining teams can move from disconnected workflows and spreadsheet-based workarounds to traceable data, confident reporting, and audit-ready systems. We’re proud to feature her writing on the Datamine website as part of the shared commitment across the Vela Industries Group to technical excellence in mining.

By now, we’ve covered:

• The hidden costs of poor reconciliation
• Why trust is everything
• How to test your process with three simple questions

But let’s get practical, let’s enable trusted reporting.

Here’s how Reconcilor replaces spreadsheet chaos with structured, trusted, and audit-ready reconciliation.

What “Mining It Right” looks like

✔️ A single source of truth
✔️ Reliable source data
✔️ Clear tracking of material movements
✔️ Logical handling of things like stockpiles, moisture, and density

Figure 1 Reconcilor Continuum showing comparisons of data across the mine value chain

Figure 2 Reconcilor Material Movement screen providing visual representation of movements by metric

With Reconcilor, you can:

• Integrate live data from your existing systems (e.g. Dispatch databases, Plant Databases, Excel spreadsheets)
• Automate calculations and adjustments based on defined logic
• Establish a single source of truth, visible to everyone
• Create a traceable, auditable record for every movement and adjustment
• Monitor performance trends and variances in real time to support proactive decision-making.

What “Reporting It Right” Looks Like

✔️ Aligned departments
✔️ Fewer last-minute scrambles
✔️ Confidence when you publish
✔️ JORC Clause 10.1? Covered.

Figure 3 Reconcilor Dashboards – configurable by the user and designed to tell a story

From Patchwork to Platform

This isn’t just about software. It’s about changing how teams approach reconciliation.

With Reconcilor:

• You reduce risk of errors, delays, and disputes
• You free up time for analysis instead of wrangling spreadsheets
• You build trust internally, externally, and across the mine value chain

Reconciliation stops being a last-minute panic. It becomes a process you can stand behind.

Final Thought

Mine it right. Report it right.
Because trusted numbers aren’t just a luxury, they’re how we protect every decision that follows.

If you’ve followed this series and see the opportunity for change, I’d love to hear your story and help your site take that next step toward confident, compliant reconciliation.

What this series covers
Part 1 was a walk through how we can shift from patchwork to confidence in our reconciliation approach.
Link to blog article: The reconciliation problem – Datamine
Part 2: The triangle of trust
Was a framework for understanding why reconciliation matters more than ever — to regulators, investors, and operations. Link to blog article: The triangle of trust: Why reconciliation matters more than ever – Datamine
Part 3: The confidence test – Link to blog article: The confidence test: Are you reconciliation ready? – Datamine
Three simple questions to assess your reconciliation health (and a case study to show what good looks like).
Part 4: From patchwork to proactive – current blog:
How Reconcilor helps operations build traceable, auditable, and aligned reconciliation workflows.

One last thought – You’re not alone!
If your team is struggling to reconcile what was planned, mined, and reported, you’re not alone. But the longer we rely on workarounds, the more we lose: not just time, but trust.
Reconciliation shouldn’t be a chore, it’s the foundation of your data integrity, team trust, and reporting credibility.

Snowden Optiro is a resources consulting and advisory group that provides independent advice, consulting and training to mining and exploration companies, their advisors and investors.

We help mine developers to advance their projects, mining companies to improve their operations and their professionals, and investors to de-risk their investments by the provision of quality advice, training and software in the field of Mineral Resources and Mineral/Ore Reserves.